The Summer Academy will take place from 1-5 July 2024.

The participation at the Summer Academy will take place in-person only. Participants will be welcomed in the U-Residence, located at the VUB Main Campus in Brussels. More information on how to reach the venue and a campus map (look for building U) are available on the VUB website.

English

The Summer Academy is aimed at legal practitioners, data protection professionals – including compliance officers, data protection officers, chief privacy officers – civil society representatives and activists, early-career researchers, and all those working in the privacy, data protection and data governance space, at the interface between law and technology. 

Prerequisite for participating in the Summer Academy: Familiarity with EU data protection law. 

Registration are open via this website.

• Full price – €1.800
• PhD Student Reduced price €900

Registrations are open until 10 June 2024, with payment due before the start of the Summer Academy.

PhD students are eligible to apply for a limited amount of registration fee reductions of 50%. To apply for a reduction, PhD students should motivate why they should receive the discount, and add proof of their status as a PhD student.

Date: 16 February 2023 – Updated 19 January 2024

This Privacy Notice describes how we collect and use your personal data in the context of the Brussels Privacy Hub Summer Academy programme.

Identity of the controller

The Vrije Universiteit Brussel is responsible for the processing of your personal data as described in this Privacy Notice. You can reach us at brusselsprivacyhub@vub.be.

The information we collect and process

We collect the following information:

• Your name
• Your contact details
• Your participant category (student or professional)
• Your affiliation
• Your biography and motivation letter
• Your IP-address
• Your dietary preference

How we collect your information

We collect the information you submit in the registration form and the information you submit to us via mail or social media.

Why do we collect your information

We collect your information to provide services in relation to our Summer Academy for Global Privacy Law (article 6(1)(b) GDPR).

• Your name and contact details are collected to enable communication and provide personalized items such as name tags during the event.
• Your participant category is collected to invoice according to the differentiated participation fees.
• Your affiliation is collected to better adapt the content of the Summer Academy to the different participants.
• Your dietary preference is collected to be able to offer lunch in accordance with the participants wishes during the Summer Academy.
• Your biography and motivation letter is collected to be able to select participants.

We may also use personal data in other ways for which we provide specific notice at the time of collection.

Whether we share or disclose your information

We may disclose personal data to our processors or authorize them to process the data to pursue one or more of these purposes. Our processors include:

Jotform

Microsoft

Retention and deletion of your information

The data will be stored for the period of organization and activity of the Summer Academy and for a maximum of 6 months. After this period, all personal data related to your participation will be deleted.

Your rights

You have the right to:

– To access your personal data and obtain all the information on the processing as mentioned in Article 15 Regulation 679/2016, hereinafter GDPR, (origin, purpose, lawful grounds, details about the data controller, recipients, duration, other data subjects’ rights, etc.).
– You also have the right to rectify your personal data, update, delete or request limitation of processing. The content and exercise of these rights is regulated by Articles 15-18 of the GDPR. Finally, the data subject has the right to revoke the consent for the processing of his/her personal data. The revocation of consent does not affect the lawfulness of the processing based on the consent given before the revocation.
– You have the right to lodge a complaint with the Data Protection Supervisor if he or she believes that the processing of his or her personal data is in breach of the GDPR, pursuant to and in accordance with Article 77 of that Regulation.

To exercise your data subject rights, please contact us at brusselsprivacyhub@vub.be. In addition, you can also reach the Data Protection Officer of the Vrije Universiteit Brussel at DPO@vub.be.

How to contact us

You can submit a request or ask us questions about this Privacy Notice or our practices by emailing us at brusselsprivacyhub@vub.be, emailing our DPO at DPO@vub.be or writing us at:

Brussels Privacy Hub

Pleinlaan 2, 1050 Elsene

Belgium

Updates to our privacy notice

We may update this Privacy Notice from time to time and without prior notice to you to reflect changes in our personal data practices. We will indicate at the top of the policy when it was most recently updated.

All people involved in the Summer Academy treat each other with respect, taking each other’s physical and psychological integrity into consideration. They do not intentionally do or say anything which another person could find offensive and regard as a violation of dignity. People address each other with the terms of reference which they themselves prefer.

Any form of unacceptable behaviour – bullying, verbal and physical violence, racism and sexually unacceptable behaviour – and discrimination or neglect on the basis of gender, wealth, civil status, political conviction, trade union allegiance, language, socio-economic situation, class, outlook on life, religion, nationality, skin colour, ethnicity and migration background, age, sexual orientation, gender identity and expression, physical and mental capacities and limitations will not be tolerated, including coercion via peer pressure. This applies to direct communication via words, images, actions, behaviours, and to online communication. 

Participants are mutually supportive. Participants that witness discrimination, neglect or unacceptable behaviour do not look away, but try to stop it. They provide support to the victim. If they are unable to stop this undesirable behaviour or do not dare to stop it, then we ask them to report this behaviour, possibly as (anonymous) witnesses to an executive member of the Brussels Privacy Hub.

The full list of executive members can be found on the Brussels Privacy Hub website. Alternatively, you can reach us at BPHSummerAcademy@vub.be.

Participants respect the applicable VUB and external regulations.

In case of emergency, VUB security is reachable via bewaking@vub.be, or via telephone at +32 2 629 11 11 (emergency) or +32 2 629 21 76 (general).